§ 1406. Special event permit regulations.

A.

The permit shall be subject to, and subordinate to, any franchise for the use of the public rights-of-way previously or subsequently granted by the City of Tulsa to any public utilities, firms or corporations, and the permit shall further be subject to, and subordinate to, the right and power of the City of Tulsa to construct, operate and maintain any public utilities or public facilities in, above and under the public rights-of-way.

B.

During the permit period, organizer will be authorized to limit motorized vehicle access to the event venue by the placement of temporary barricades as illustrated on the approved traffic control plan.

C.

The issuance of a special event permit confers upon the permit holder or the Event Organizer the right to control and regulate the sale of goods, food and beverages within the special event venue in accordance with the terms and conditions of the special event permit. The Organizer is authorized to limit and regulate temporary exhibits, promotional activities, peddlers, entertainers, and vendor sales within the event venue; provided however, free unregulated access to permanent businesses and operations of such businesses on private property within or adjacent to the event venue shall not be prohibited.

D.

It is unlawful for any person to sell, resell, or offer to sell or resell, any goods, food or beverages in a special event venue, except:

1.

From any building; or

2.

From any tent, booth or temporary structure expressly authorized pursuant to a special event permit.

E.

The Organizer shall not make or suffer any use of occupancy of the event venue contrary to any law, state statute or City ordinance currently in effect or hereafter adopted. At all times during the operation of the event, the Organizer shall comply with all requests and requirements made by representatives of the Chief of Police, Fire Chief, Director of Engineering Services and/or Director of Working in Neighborhoods of the City with respect to security, surveillance and public safety, traffic and parking control, crowd management, alcohol management, barricades, signage, pedestrian matters, fire and safety and all matters related thereto; and at all times the foregoing City officials and their designated agents shall be allowed to fully inspect the operation of the event and the event venue. The Organizer shall also comply with the following requirements:

1.

All street, lane and sidewalk closure locations together with temporary modifications authorized under the Permit are to be shown on the event traffic control plan.

a.

Static venue closures shall be in conformance with the current edition of the Manual on Uniform Traffic Control Devices (MUTCD) and any additional City requirements. The placement of traffic control devices shall be reviewed and approved by the Special Events Coordinator and the Traffic Engineer or his/her designee and have sufficient flexibility to meet the needs of the changing conditions in the temporary road closure.

b.

Moving route closures shall be permissible exceptions in conformance with the current edition of the MUTCD due to on-duty event officers and activated police emergency lights at intersections and any additional City requirements. The placement of traffic control devices shall be reviewed and approved by the Tulsa Police Department and the Traffic Engineer or his/her designee and have sufficient flexibility to meet the needs of the changing conditions in the temporary traffic control route.

2.

The organizer must contact the City of Tulsa Police Department Special Events Unit for escort or temporary traffic control.

3.

Special events trespassing onto private property is not permitted. However, this requirement shall in no way limit permissive use of private property.

4.

There shall be no damage, drilling, painting or construction upon City streets, sidewalks or other public property unless specifically detailed and authorized in writing by the Director of Streets and Stormwater or his/her designated agent.

5.

The Organizer must furnish such other information and satisfy all conditions as are reasonably necessary for the conduct of the Special Event and the enforcement of this chapter, including the requirement for the on-site presence of the Event Organizer or its designated representative for all event coordination and management purposes.

6.

As a condition of the issuance of a special event permit, the applicant shall be required to make adequate provisions for cleaning up the area or route of the event both during and upon completion of the Event and to return the area or route to the same condition of material preservation and cleanliness as existed prior to the event. No washing or flushing of materials into the storm sewer system is permitted except rain water. For pollution guidelines, see Title 11-A Chapter 5 of Pollution Ordinance.

F.

The Organizer shall bear, pay and discharge all taxes, assessments, duties, impositions and burdens whatsoever assessed, charged or imposed within or upon and in connection with the use of the event venue except as may be exempted by local, state or federal laws or regulations and shall deliver to the City of Tulsa the proper and sufficient receipts and other evidence of the prompt payment and discharge of same.

G.

Subject to compliance with all provisions of Section 1406.E.1, above, the Organizer is authorized to install, place and maintain modifications within the event venue during the term of the event, and such installation, placement and maintenance, as well as removal of the modifications within the event venue shall be at the sole risk and expense of the Organizer.

H.

The Organizer shall bear, pay and discharge any and all obligations, costs, fees or expenses for the construction, erection and removal of any modifications and/or services provided within the event venue or connected with the event, and shall bear, pay and discharge all costs or expenses incurred by the Organizer in connection with the maintenance or repair of any such modifications within the event venue during the term of the permit.

I.

The Organizer shall dismantle and remove any modifications and shall clean up all trash and debris from the event venue generated by the event as provided in the permit within the term of the permit. In case the Organizer fails to fulfill these obligations in a timely manner, the City of Tulsa shall have the right to do or have done such work and recover the cost of such work from the Organizer. Further, failure of the Organizer to comply with the provisions of this section shall constitute grounds for denial of subsequent permit requests.

J.

The Organizer shall indemnify and hold the City of Tulsa and public trusts of which it is the beneficiary, harmless from all claims, suits, actions or judgment, including but not limited to, all expenses, attorney's fees, witness fees, and all other costs of defending any such action or claim or appeals thereof, arising out of any defect of the event venue or from the maintenance, operation or conduct of the event by the Organizer, its agents or employees or its invitees, vendors or licensees.

K.

The Organizer shall assume full responsibility for ensuring the protection of all City property within the event venue, including but not limited to streets, storm sewer systems, sidewalks, trees, plants, shrubs, buildings, and the like. Any damage which may occur to City property will be the responsibility of the Organizer if the same occurs within the Event Venue due to the event. This section specifically excludes normal wear and tear as determined by the Director of Asset Management.

L.

The City may deny a special event permit to an applicant who has failed to comply with any term or condition of this chapter, or any condition of a special event permit previously issued to the applicant.

M.

In order to ensure that the conditions in this chapter are met, the Special Events Coordinator may place additional reasonable conditions on the special events permit.

(Ord. No. 23873 , § 1, 2-28-2018)